Privacy Policy

1. Information We Collect

1.1 Information You Provide

We may collect personal information such as first name, last name, email address, and, optionally, phone number when you voluntarily submit information through forms on our website. When you sign up for our beta program, we collect:

• Personal Information: First name, last name, email address
• Contact Information (Optional): Phone number — if provided, used solely to contact you regarding early access or pilot participation
• Professional Information: Brokerage/agency name (optional)
• Consent Information: Your consent to participate in product testing

1.2 Automatically Collected Information

When you visit our website, we automatically collect:

• Technical Data: IP address, browser type, operating system, device information
• Usage Data: Pages visited, time spent on pages, referring/exit pages
• Cookies: Third-party services embedded on our site may use cookies (see Section 6)

2. How We Use Your Information

We use the information collected to operate and improve our services, communicate with users regarding early access or pilot programs, and respond to inquiries. Specifically, we use your information to:

• Process and manage your beta program application
• Communicate with you about our services, updates, and early access opportunities
• Contact you regarding pilot participation (if you provided a phone number, it will be used solely for this purpose)
• Provide customer support and respond to your inquiries
• Improve and optimize our website and services
• Comply with legal obligations and protect our legal rights
• Prevent fraud and enhance security

3. How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

3.1 Service Providers

We may share your information with trusted third-party service providers that help us operate our website and services. These service providers include:

• Form processing providers: Tally (processes form submissions on our behalf)
• Hosting providers: Vercel (web hosting and infrastructure)

These service providers operate under their own privacy policies and security practices.

3.2 Legal Requirements

We may disclose your information if required by law or in response to:

• Valid legal processes (subpoenas, court orders)
• Government requests
• Protection of our rights, privacy, safety, or property

3.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

4. Data Security

We implement appropriate technical and organizational security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encryption of data in transit (HTTPS/TLS)
• Secure data storage and processing
• Access controls and authentication

However, no method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer need your information, we will securely delete or anonymize it.

6. Cookies and Tracking Technologies

Our website does not set any first-party cookies. However, third-party services embedded on our website (such as our form provider, Tally) may use cookies or similar technologies in accordance with their own privacy policies.

You can control cookies through your browser settings. We encourage you to review the privacy policies of third-party services we use.

7. Your Privacy Rights

7.1 General Rights

You have the right to:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information
• Opt-Out: Unsubscribe from marketing communications

7.2 California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information we collect, use, and disclose
• Right to request deletion of your personal information
• Right to opt-out of the sale of personal information (we do not sell personal information)
• Right to non-discrimination for exercising your privacy rights

To exercise any of these rights, please contact us at privacy@town-hall.us.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

9. International Data Transfers

Your personal information may be transferred to, stored, or processed in countries outside of your state or country of residence. These countries may have different data protection laws than those in your jurisdiction.

In particular, information submitted through our website forms may be processed by third-party service providers located in the European Union. Our form processing provider, Tally, is headquartered in the EU and processes form submissions on servers located within the European Economic Area.

By submitting your information through our website, you consent to such transfers and processing. We take appropriate measures to ensure that your personal information remains protected in accordance with this Privacy Policy.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. Your continued use of our services after changes are posted constitutes your acceptance of the updated policy.

11. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: